UCT PragueIncoming students Traineeship at UCT Prague How to Apply
 
How to Apply for Traineeship
How to Apply for Traineeship

How to Apply for Traineeship
 
 

Applying for a traineeship at UCT Prague is simple once you understand the process. Follow the steps below to complete your application smoothly and on time.

Step 1 - Contact the International Relations Office

To start your journey, reach out to the Department of International Relations at incoming@vscht.cz. Official nominations from your home institution should also be sent directly to this email address.

Essential Information:
  • Acceptance Period: Traineeship requests are accepted throughout the whole academic year.
  • Programmes: You can apply via Erasmus+ (min. 2 months), IAESTE, CEEPUS, or other bilateral agreements. Check our exchange programmes overview for inspiration.
  • Primary Contact: Your home university is always your primary source for applying and getting accurate info about funding.
  • Financials & Insurance: UCT Prague provides no financial support. It is your responsibility to fund your stay and provide confirmation of both health and liability insurance.
Step 2 - Find a Supervisor

Explore UCT Prague’s faculties and research areas to see where your interests fit. Once you identify a suitable department or research topic, contact the relevant Faculty Erasmus+ Coordinator (listed below). They will help you connect with a potential supervisor.

What to include in your initial email:

Introduce yourself, present your academic background, and state your preferred traineeship length and research area. Attach the following:

  • CV (Professional resume)
  • Transcript of Records (List of completed courses/grades)
  • Motivation Letter tailored to the specific laboratory or research topic
🏛️ Erasmus+ Faculty Coordinators
FCT (Chemical Technology) prof. Dr. Ing. Karel Bouzek Karel.Bouzek@vscht.cz
FET (Environmental Technology) Doc. Ing. David Kubička, Ph.D. David.Kubicka@vscht.cz
FFBT (Food & Biochem.) Ing. Monika Tomaniová, Ph.D. Monika.tomaniova@vscht.cz  
FCE (Chemical Engineering) Ing. Pavel Hrnčiřík, Ph.D. Pavel.Hrncirik@vscht.cz

⚠️ Important: Your traineeship is officially confirmed only after your supervisor sends a written approval (with dates) to incoming@vscht.cz.

✨ Recommendation: Faculty of Environmental Technology

If you are interested in a project at the Department of Water Technology and Environmental Engineering, check their infosheet for task descriptions and requirements. To apply, send your CV and cover letter directly to Ing. Vojtěch Kouba, Ph.D. at kouba.vojta@gmail.com.

Step 3 - Wait for Registration Instructions

Once your nomination and supervisor confirmation are received, you’ll get an email explaining how to begin the official application process. All documents are submitted electronically – scans or electronic signatures are sufficient.

📌 Start early, especially if you need a visa.

Step 4 - Prepare Your Application Documents

After your nomination is confirmed, you will receive an informative email with instructions. All application materials must be scanned and sent to incoming@vscht.cz. We no longer require original paper forms; electronically signed copies are sufficient.

⚠️ Important for Non-EU Students: Start the application process as soon as possible to allow enough time for the visa process. Read more about visas - Short-term < 90 days / Long-term > 90 days
1. Student Application Form

This online form is for your registration in our internal system. You will receive the link after your official nomination.
⚠️ Accuracy is key: Your first and last name must be 100% identical to your passport/ID. Use the date format: dd/mm/yyyy.

2. Learning Agreement for Traineeship (LA)

A formal agreement between you, your home university, and UCT Prague defining your tasks and accountability.

🔍 What to watch out for:
  • Receiving Institution: UCT Prague (Erasmus Code: CZ PRAHA01).
  • Address: Technická 5, Prague 6 - Dejvice.
  • Contact Person: Adéla Habartová, International Relations Coordinator (Adela.Habartova@vscht.cz).
  • Table A: Must contain your detailed traineeship plan (consult with your UCT supervisor).
  • Table C: Cross "NO" for all sections (UCT does not provide financial support or insurance).
  • Duration: Start and end dates must be clear. Erasmus+ trainees must stay at least 60 days.
3. Proof of English Language Skills

UCT Prague requires a good command of English for a successful exchange. You must provide proof of your language skills (min. level B2 or higher).

Native Speakers: Students whose mother tongue is English, or who study their full degree program in English, are exempted from this obligation.
Recognized Certificates:
  • Cambridge ESOL: min. PET/FCE
  • TOEFL iBT: min. score 80
  • IELTS: min. band score 5.0
*Certificates (except ESOL) must not be older than 3 years.
Other Acceptable Formats:

🔗 Download Confirmation Form (if you lack the above documents).

4. Medical Assessment Form

Necessary for lab work with chemicals. Must be signed by a doctor. (Exception: School of Business students). Download here.

5. Transcript of Records

Official academic record of your achievements. PhD students must add a confirmation of their current PhD studies.

6. ID/Passport & Residence Card

Scan of ID/Passport. Non-EU students studying in Europe must also provide their residence card.

7. Mandatory Insurance

You must provide confirmation of Health Insurance AND Liability Insurance (covers accidental damage caused by you).

Note: LA, Language Confirmation, and Transcript of Records must be officially signed and stamped by the respective representatives.

Step 5 & 6 - Submission & Visa Process

Send all documents as PDF/image scans to: incoming@vscht.cz. If your home university requires originals, you may send printed copies to the IRO office.

Non-EU Students: Once your Learning Agreement is signed, UCT Prague will issue your Letter of Acceptance for your visa application.
Step 7 - Arrival at UCT Prague

Traineeships can start at any time during the academic year based on the agreement with your supervisor. Before your arrival, please send an e-mail to the IR Department to schedule a meeting.

⚠️ Cancellation Policy:

Canceling a traineeship is only possible in exceptional cases with a valid reason provided well in advance. Our labs reserve space, equipment, and staff specifically for you, making last-minute cancellations very disruptive.

📚 Mandatory Reading (Before Arrival):

During your visit to the IR Department, you will:
• Sign the required safety and data policies.
• Receive your UCT login and password for Wi-Fi and university email.

Before you finish your stay, make sure all your responsibilities are fulfilled. Visit the Department of International Relations to finalize your paperwork.

When: No sooner than 3 days before your departure.
What: Bring any confirmation or certificate of departure required by your home university for us to sign and stamp.

 
Document name  Code ID  keywords popis zmeneno_cas Valid from  Valid until  Author 
Erasmus Learning Agreement for Traineeship
Confirmation of Language Knowledge
Medical Assessment form and letter