Before Departure
As your study exchange program ends and you prepare to depart from UCT Prague, several necessary steps must be considered to wrap up your experience on a positive note. Planning ahead helps ensure a smooth departure and avoids any last-minute complications.
As your traineeship approaches its end, it is essential to notify both your supervisor and the Department of International Relations about your planned departure date. This notification allows the team to prepare all necessary paperwork and completion documentation required by your home university.
Extending your traineeship at UCT Prague involves a series of steps and careful planning well in advance. To ensure a successful continuation of your stay:
- Review the regulations and policies of both your home university and UCT Prague to confirm if an extension is permitted.
- Contact your supervisor and the Department of International Relations at incoming@vscht.cz.
⚠️ Important Visa Information:
If your exchange requires a visa, you must ensure your legal stay covers the additional period. Long-term visas must be extended; however, short-term visa extensions are NOT possible. For more details, please check our Visa webpage here.
Follow the specific procedures for checking out of your dormitory or apartment. You are required to announce your departure date to the Residence Hall office and the Department of International Relations at least one month in advance.
- Early Departure: If you are leaving before the end of your lease agreement, inform your landlord or dormitory as early as possible to learn about specific procedures for early termination.
- Clean & Organise: Ensure your living space is tidy and clean before you leave.
- Returns: Return all keys, access cards, and any borrowed items.
- Payments: Settle all outstanding rent or housing-related bills.
- Deposit: Inquire about the process for receiving your security deposit back and ensure you follow the steps for a timely return.
📅 Prolongation: If you wish to extend your stay at the dormitories, this must be discussed in advance with both the Department of International Relations and the Residence Hall.
📸 Tip for a smooth checkout: Before you leave, take photos of your cleaned and tidy living space as evidence of its condition. This can be very useful in case of any future disputes over cleanliness or damages.
📜 Certificate of Attendance
This document (or Departure Confirmation) officially confirms your participation and the exact dates of your stay at UCT Prague. At most three days before your departure, send your prefilled (!) form to incoming@vscht.cz or bring it to the IR Department.
How to prefill the coordinator section:
Name: Adéla Habartová | Position: International Relations Coordinator
Download UCT Certificate of Attendance Form →
Name: Adéla Habartová | Position: International Relations Coordinator
Download UCT Certificate of Attendance Form →
If the form also requires a signature from your supervisor, please have them sign it first and then send us a copy/scan.
⚠️ Definition of Dates:
- Start Date: The first day you were required to be present at UCT (e.g., enrollment, welcome events), NOT your arrival date in Prague.
- End Date: The last day you were present at UCT for academic/traineeship activities, NOT your flight departure date.
📊 Traineeship Evaluation
If you need a detailed confirmation of your performance, ask your supervisor to fill out the Traineeship Evaluation form.
The signed scan must be sent to incoming@vscht.cz.
Download Project Evaluation →💳 UCT Card
Check the balance on your UCT Card. If you still have available funds, remember to collect them at the Copy Centre. The card itself can also be returned there at the end of your stay.
🏦 Close your Bank Account
Ensure your student bank account is closed sufficiently in advance. Contact your bank (in person, by phone, or online) to inform them of your intention to close it.
- Check for specific closure requirements or documents.
- Ensure all pending deposits or withdrawals are completed first.
💡 Final Checklist: Use this overview to ensure all administrative and academic obligations are met for a smooth finish to your stay at UCT Prague!
| Document name | Code ID | keywords | popis | zmeneno_cas | Valid from | Valid until | Author |
|---|---|---|---|---|---|---|---|
| Certificate of Attendance | |||||||
| Project Evaluation |